The well-developed management system, Smart-GAP (Smart General Administration Platform), was developed by the GIS center. The management platform is known for its unique building block structure which can provide all government authorities or business firms with a vast range of management tools to keep track of construction or project progress. These services are packed into a modular product which includes assessments of overall progress, budget control, auto-notification of project delays, and even decision making. This Geographic Information System can be supplemented by mobile equipment to show spatial construction data or project maps. The user can get any relevant information anytime and anywhere by smart phone or tablet device. Using Smart-GAP reaches the target of e-policies and makes operational processes more standardized and working interactions more convenient, thereby reducing costs and increasing efficiency.
Smart-GAP has been widely used in various fields, such as soil and water conservation, forest service management, management of water resources, scenic area management, urban and county planning management. By integrating cross-unit project management, commissioned projects and accounting system functions, Smart-GAP effectively predicts the progress of the project, and helps to avoid project delays. Moreover, it can show the progress status of each project point on the map clearly; thus, the project manager can fully grasp the implementation of all individual steps and related outcomes via computer.
This project management platform facilitates business process standardization from project operations through completion and acceptance. With this full range of e-management tools, you can replace manual operations and improve administrative efficiency. Its engineering management process includes: exploration, project approval, pre-scheduling, measurement design, contracting operations, construction progress, quality inspection, and the completion and acceptance of engineering processes.
In addition to providing core business management, the Smart-GAP management platform also provides a number of flexible application modules and services, including modules for: file management, warning notification management, bulletin management, data checking, interactive reporting, exchange of views, and a number of value-added applications.
The Soil and Water Conservation Engineering Management System presents a feel for the overall picture with data from engineering reports by the Soil and Water Conservation Bureau, county and city governments. It also reports on the progress of various projects, construction-related operations including the budgeting review, quality testing, accounting services and other related processes. All of the above are accessible as computerized management via the unit website, allowing global executives and decision-makers (such as the Soil and Water Conservation Bureau) to immediately grasp the progress of the project.
In order to strengthen the management and implementation efficiency of Water Resource Agency-commissioned projects, this management system provides Internet-accessible tools to regularly check or automatically receive reports on a project’s progress and running expenses. This facilitates control of the project by the Water Resource Agency.
The Forestry Bureau, Executive Yuan and Council of Agriculture will control the plan. Since the details of such projects are substantially involved and the same information is often keyed in to repeatedly log on to previously implemented systems, these authorities then not only waste manpower, but also more easily produce data inconsistencies. In view of this, in 2005 the Forestry Bureau commissioned a team to develop an Engineering Management System "and tie in the 2003 system and build an annual policy plan execution control assessment system" to provide the Forestry Bureau and their respective departments and units online access. That system compiles the project execution progress information on a regular basis and returns implementation progress and budgeting details. This provides relevant authorities with a real-time, online report to quickly grasp the implementation progress of each plan and each branch’s funding status, thereby meeting the business needs of the Forestry Bureau's annual management policies and reached the goal of enhanced information technology management efficiency.
The Urban and Rural Development Branch of the Construction and Planning Agency, Ministry of the Interior (hereinafter referred to as the Urban and Rural Development Branch) apply for their annual budget which is reviewed by government agencies entrusted to handle regional development, coastal restoration, and urban and rural planning. Plans are also updated during development in order to effectively follow through its various steps. The project management system will control the construction of the required forms and management processes to reach e-consistency within the operating system environment.